The Archaeological Museum of Istria collaborates with museums, galleries, and other institutions in the country and abroad in organising and staging visiting exhibitions.

Basic information and procedures required for AMI-hosted exhibitions are as follows:

1. Submitting an exhibition proposal
Institutions interested in AMI hosting of an exhibition are invited to submit:

  • an exhibition proposal or concept with a brief description,
  • a list of exhibits (if available),
  • a proposed duration and time frame for the exhibition,
  • basic technical requirements and space requirements,
  • a preliminary budget.

Proposals should be submitted electronically to izložbe@ami-pula.hr 

2. Review and collaboration agreement
Upon receiving a proposal, AMI will review the feasibility of the exhibition in accordance with its programme plan, and spatial and technical conditions.

If the proposal is accepted, a Collaboration Agreement will be drafted, which includes:

  • defining the obligations and responsibilities of both parties,
  • a list of exhibition items,
  • a budget and method of cost settlement,
  • insurance of items and transport.

3. Documentation and insurance of materials
Prior to the delivery or any material:

  • an insurance policy covering the exhibition items must be arranging and issued,
  • all necessary declarations, a receipt for the materials, and, if required, an export license (for international exhibitions) must be submitted.

All documentation must be signed and approved before the exhibition items are dispatched.

4. Promotional materials and visual Identity
After the Collaboration Agreement is signed, the partner organisation, in agreement with AMI, shall provide:

  • visual materials (poster, invitation, exhibition text, logos),
  • the exhibition catalogue (in printed or digital form),
  • textual materials for educational and promotional activities.

We reserve the right to adapt promotional material in accordance with the AMI visual identity and standards.

5. Exhibition installation
The exhibition installation is performed in agreement with the responsible Museum staff.

This process determines:

  • the spatial layout and technical requirements,
  • installation and de-installation deadlines,
  • any need for conservation supervision. 

6. International exhibitions
International collaborations also require:

  • that an export license for cultural goods is obtained,
  • that compliance with customs regulations is ensured,
  • that transport is arranged in accordance with regulations on the protection of cultural property.

7. Accommodation and protocol aspects

AMI can provide support for visiting partner institution specialist staff with: booking accommodation, issuing travel orders, and providing the necessary documentation.

Please direct any additional questions and details concerning exhibition hosting to: 
izložbe@ami-pula.hr.