The Archaeological Museum of Istria regularly collaborates with domestic and international museums, galleries, and other institutions in organizing and presenting visiting exhibitions.
Below, we provide the basic information and procedures required for hosting an exhibition in our museum.

1. Submitting an Exhibition Proposal
Institutions interested in hosting an exhibition are invited to submit:

  • an exhibition proposal or concept with a brief description,
  • a list of exhibition items (if available),
  • a proposed duration and time frame for the exhibition,
  • basic technical requirements and space needs,
  • a preliminary budget.

Proposals should be submitted electronically to izložbe@ami-pula.hr 

2. Review and Collaboration Agreement
Upon receiving the proposal, the Museum will review the feasibility of the exhibition in accordance with its program plan, spatial, and technical conditions.
If the proposal is accepted, a Collaboration Agreement will be drafted, which includes:

  • defining the obligations and responsibilities of both parties,
  • a list of exhibition items,
  • a budget and method of cost settlement,
  • insurance of items and transport.

3. Documentation and Insurance of Materials
Before the materials are delivered, it is necessary to:

  • arrange and issue an insurance policy for the exhibition items,
  • submit all necessary declarations, a receipt for the materials, and, if required, an export license (for international exhibitions).

All documentation must be signed and approved before the exhibition items are dispatched.

4. Promotional Materials and Visual Identity
After the Collaboration Agreement is signed, the partner organization, in agreement with the Museum, shall provide:

  • visual materials (poster, invitation, exhibition text, logos),
  • the exhibition catalogue (in printed or digital form),
  • textual materials for educational and promotional activities.

We reserve the right to adapt promotional materials in accordance with the Museum's visual identity and standards.

5. Exhibition Setup
The exhibition setup is carried out in agreement with the responsible Museum staff.
This process determines:

  • the spatial layout and technical requirements,
  • setup and dismantling deadlines,
  • any need for conservation supervision. 

6. International Exhibitions
For international collaborations, it is also necessary to:

  • obtain an export license for cultural goods,
  • ensure compliance with customs regulations,
  • arrange transport in accordance with regulations on the protection of cultural goods.

7. Accommodation and Protocol Aspects
Should professional staff from the partner institution be visiting, the Museum can provide support with:

  • booking accommodation,
  • issuing travel orders and providing the necessary documentation.

For any additional questions and details regarding the possibility of hosting an exhibition, please contact: izložbe@ami-pula.hr.